Retreat Travel

Getting to the Dominican Republic

Camunda will cover the cost of travel to and from the Camunda Retreat. 

Please see a simplified breakdown below, and further details on more complex travel plans within the rest of the ‘Travel’ section of the website.

📝Please note that all foreign and Dominican passengers entering or departing the Dominican Republic on commercial flights must complete the free electronic entry and exit form. You can find more details here.

💚Camunda is happy to enable Camundi that are interested in taking lower carbon-emitting forms of transport to our Retreat venues. These requests are dealt with on a case-by-case basis and if transport options fall out of the travel budget set with our travel agent, will need to be approved by Eve before booking. Please reach out to her directly to discuss this.

To the Retreat:

Transport from your home to the airport

To be organized by yourself. 

Costs can be reimbursed. Find out how to reimburse or request a virtual card on our FAQ page.

Flight from the airport to Punta Cana Airport

You will be contacted by our travel agent to book this. Read more here.

Costs will be dealt with directly between Camunda and the travel agent.

Transfer from Punta Cana Airport to the Retreat

Organized by Camunda. We will use your flight details to book this on your behalf.

From the Retreat:

Transfer from the Retreat to Punta Cana Airport

Organized by Camunda. We will use your flight details to book this on your behalf.

Flight back to your local airport

You will be contacted by our travel agent to book this. Read more here.

Costs will be dealt with directly between Camunda and the travel agent.

Transport from the airport to your home

To be organized by yourself. 

Costs can be reimbursed. Find out how to reimburse or request a virtual card on our FAQ page.

How to book your travel

You will receive an email to your company email inbox from our travel agent partner, Travel Counsellors. They will reach out from either tim@…, thom@…’, or jamie@…’  ‘…travelcounsellors.com’. Please work with them to complete your Retreat travel booking. 

As mentioned HERE, only after travel is fully booked with the travel agent, will you get access to our attendance form.

Please note that Travel Counsellors have been fully vetted by the Camunda Legal team, so please be confident in the fact that all personal data is being handled correctly.

Transfers to and from the Retreat

Transfers from/to Punta Cana Airport

Punta Cana airport is a 1hr drive from the Retreat. Because of this, Camunda is organizing transfers from Punta Cana Airport to the Retreat, on the July 8 and back to Punta Cana airport on the July 12. 

We will use the arrival/departure times from your travel bookings to plan the transfer times. There will be no timetable released for arrivals on the July 8, as every arrival will have a transfer booked. We will release a shuttle timetable for departures on the July 12, closer to the Retreat.

For those already in the Dominican Republic prior to the July 8, we will allow you to make your way to Punta Cana airport (at your own cost) and join the organized transfers from there. Details on how to join the transfers will be announced at a later date.

Transfers from/to other airports in the Dominican Republic

If you are transferring to the Retreat from another part of the Dominican Republic, this is to be organized and funded by yourself. Any other transfer expense requests will be rejected.

Those that only have the option to fly into/out of another airport in the Dominican Republic on the arrival and departure days of the Retreat, will have transfers booked for you. The Events team will provide you with these details separately.

Additional travel before/after the Retreat

Personal travel before or after the Retreat is allowed.

Please note what Camunda will cover: 

-The journey from your home location to a location in the Dominican Republic or a location en route*
-The journey from a location in the Dominican Republic or a location en route*back to your home location

*You may book a journey to a location en route or close to the Dominican Republic. The flights covered by Camunda must remain within the travel budget given to our travel agent. The additional travel needed to get to/from the Dominican Republic must be covered by yourself. You can read more details in ‘Example 1’, below.

There may also be teams and individuals that add on Business Travel pre/post Retreat. Details of what costs are covered by the Retreat and what costs should be covered by the traveling team are found in ‘Example 3’.

Below you will see various examples of travel and a breakdown of what would be covered by Camunda vs. yourself:

Example 1 – Adding a week’s vacation after the Retreat

✅ Camunda would cover the cost of transport from your home to Amsterdam airport. Request a Spendesk card or reimburse following our expense policy.

✅ Camunda would cover the cost of your flight to the Dominican Republic. You should book your Retreat flights directly with our travel agent.

✅ Camunda would cover the cost of food whilst traveling (at the airport and on the plane) on a 1:1 basis. 

✅ As you booked your travel with our travel agent, you will be on the transfer list from Punta Cana airport to the Retreat. You do not need to add yourself.

✅ Despite not traveling directly home, you would be able to get on the Camunda organized transfer back to Punta Cana airport. As you have booked your travel via our travel agent, you will be on the transfer list to Punta Cana airport. 

❌ Camunda would NOT pay for your flight to Miami, your accommodation, or cover the cost of anything else during your FTO. 

❌ Camunda would NOT cover the cost of food and drink during your day of travel to Miami (as it would cover the food on your flight home from Miami).

✅ You are welcome to use our travel agent to book your flight from Punta Cana to Miami. The cost would still be yours to cover.

❌ Camunda would NOT pay for your transfer to Miami airport at the end of your FTO.

✅ Camunda would cover the cost of food whilst traveling (at the airport and on the plane) on a 1:1 basis. 

✅ Camunda would cover the cost of the flight from Miami back to your home, as long as it remains within the budget given to the travel agent.

✅ Camunda would cover the cost of your transport from Amsterdam airport to your home location. Request a Spendesk card or reimburse following our expense policy.

Example 2 – Adding a weeks vacation prior to the Retreat

✅ Camunda would cover the cost of transport from your home to London (Heathrow) airport. Request a Spendesk card or reimburse following our expense policy.

✅ Camunda would cover the cost of your flight to the Dominican Republic. You should book your Retreat flights directly with our travel agent.

✅ Camunda would cover the cost of food whilst traveling (at the airport and on the plane) on a 1:1 basis. Any travel past that point is considered personal and any additional food expenses are your own. 

❌ Camunda would NOT pay for your transfer from the airport in Santa Domingo, your accommodation, or cover the cost of anything else during your FTO.

❌ Camunda would NOT support the planning, nor the costs of the transfer. If you are able to make your way to Punta Cana airport (at your own cost) on July 8, you may join Camunda’s arranged transfers to the Retreat. There will be a deadline to join the transfers.

❌ Camunda would NOT cover the cost of food and drink during your day of travel from your FTO location to the Retreat.

✅ As you booked your travel with our travel agent, you will be on the transfer list from the Retreat to Punta Cana airport. You do not need to add yourself.

✅ Camunda would cover the cost of your flight back from the Dominican Republic. You should book your Retreat flights directly with our travel agent.

✅ Camunda would cover the cost of food whilst traveling home (at the airport and on the plane) on a 1:1 basis. 

 

✅ Camunda would cover the cost of your transport from London (Heathrow) airport to your home. Request a Spendesk card or reimburse following our expense policy.

Example 3 – Business Travel pre/post Retreat

✅ Camunda would cover the cost of your transport from your home to Dallas airport. Request a Spendesk card or reimburse following our expense policy.

✅ Camunda would cover the cost of your flight to Miami. As the client meeting is on-route to the Retreat, you can associate this cost with the Retreat, as long as the flight is within the Retreat budget set by Camunda. You should book your Retreat flights directly with our travel agent.

✅ Camunda would cover the cost of food whilst traveling (at the airport and on the plane) on a 1:1 basis.

❌ If the client meeting was not on-route, your flights exceed the budget set or you plan on booking a non-economy seat, travel costs would land with your department.

❌ Any FTO days that you may take between the client meeting and traveling to the Retreat must be covered by yourself. All expenses within those days inc. food, travel, and accommodation are NOT covered by Camunda.

❌ The costs of the flight is to be covered by your department. 

❌ The cost of food and drink during your day of travel is to be covered by your department. 

✅ If you are able to make your way to Punta Cana airport (at your own cost) on July 8, you may join Camunda’s arranged transfers to the Retreat. There will be a deadline to join the transfers.

✅ As you booked your travel with our travel agent, you will be on the transfer list from Punta Cana airport to the Retreat. You do not need to add yourself.

Camunda would cover the cost of food whilst traveling (at the airport and on the plane) on a 1:1 basis. 

✅ Camunda would cover the cost of your flight back from the Dominican Republic. You should book your Retreat flights directly with our travel agent.

✅ Camunda would cover the cost of your transport from Dallas airport to your home. Request a Spendesk card or reimburse following our expense policy.

Example 4 – Remote working and the Retreat

✅ Camunda would cover the cost of your transport from your home to Boston airport. Request a Spendesk card or reimburse following our expense policy.

✅ Camunda would cover the cost of your flight to the Dominican Republic. You should book your Retreat flights directly with our travel agent.

Camunda would cover the cost of food whilst traveling (at the airport and on the plane) on a 1:1 basis. 

✅ As you booked your travel with our travel agent, you will be on the transfer list from Punta Cana airport to the Retreat. You do not need to add yourself.

✅ Despite not traveling home, you would be able to get on the Camunda organized transfer back to Punta Cana airport. There will be a deadline to join the transfers.

❌ Camunda would NOT cover the cost of food and drink during your day of travel.

❌ Camunda would NOT pay for your transfer into Punta Cana, your accommodation, food, or cover the cost of anything else during your time spent working remotely.

❌ Camunda would NOT pay for your transfer to the airport at the end of your remote working time.

Camunda would cover the cost of food whilst traveling (at the airport and on the plane) on a 1:1 basis. 

✅ Camunda would cover the cost of your flight back from the Dominican Republic. You should book your Retreat flights directly with our travel agent.

✅ Camunda would cover the cost of your transport from Boston airport to your home. Request a Spendesk card or reimburse following our expense policy.

Travel from APAC region

Due to the long journey time, if traveling from the APAC region, we will accommodate up to an additional two-night stay on either side of the Retreat. These additional nights can be spent either in the Dominican Republic or on your journey to/from the Retreat, to break up travel and make it more manageable.

Our travel agent is already aware of this and will book your travel accordingly.

Please follow our Business Travel guidelines when booking any additional accommodation. Request a Spendesk card or reimburse following our expense policy. Alternatively, you can use the travel agent to book the accommodation for you.