Travel

What you need to know

This page will cover all details on travel to and from Camelback Resort, including information on Camunda organized flights, Camelback transfers, and details on how any FTO (holiday) you have planned before/after the Retreat will work.

*Please note: If you are a new starter after the 11th February, you will NOT be able to book onto a Camunda organised flight.

Details on how COVID-19 is being dealt with at the Retreat as well as important information on how it may effect your travel can also be found HERE.

Please read through this full section carefully before moving on to registration.

Registration Form

New starters: Now that you have read through the Travel section fully. You should have all the information you need to make a decision on your travel plans for the retreat.

To reiterate, THE ANSWERS YOU GIVE ON THE ATTENDANCE FORM SHOULD BE YOUR FINAL ANSWERS.

Once you have filled out this form, you will be emailed your answers for future reference and able to access the live attendance form (bookmarked on the #companyretreat2022 Slack channel).

If you have any further questions before filling out the registration form, please feel free to reach out to Eve ([email protected]) or if you think that the question you have may be applicable to others, feel free to share in the #companyretreat2022 Slack channel and we will get back to you ASAP.

Camunda only covers your flight and transfer directly to and from the Retreat: 

  • Transport from your home location to your local airport*
  • Flight from your local airport**
  • Transfer from the airport to Camelback Resort***
  • Transfer from Camelback Resort to the airport***
  • Flight back to your local airport** 
  • Transport from your local airport to your home location*
  •  

*Organize yourself and reimburse following THESE guidelines.

**Read below for further details related to FTO (holiday) before/after the Retreat.

***We will have pre-booked transfers from Newark airport to Camelback and back (see below for further details). If you are coming in on a flight arranged by Camunda, we will automatically book you onto these transfers. 

Transfers from any other airports will not be organized by Camunda. Please organize by yourself and reimburse following THESE guidelines.

Boston Coach

Arrival

The coach will be traveling to Camelback on Monday, June 13th

Here are the two pickup locations and departure times:

  • South Station – departing at 9:30 am
  • Auburn Mall – departing at 10:15 am

 

The coach company will advise a suitable stopping location around 12:30 pm for an hour lunch stop. You will be able to purchase lunch and snacks/drinks. You can submit these items for reimbursement via spendesk. 

The estimated arrival time will be 4:30 pm. Don’t worry, this is a similar time to when the others will be arriving too!

Departure

The coach will be traveling to Boston on Friday, June 17th. The departure time will be at 12:00 pm. 

The coach company will advise a suitable stopping location around 3:00 pm for an hour stop. You will be able to purchase snacks/drinks. You can submit these items for reimbursement via spendesk. 

The estimated arrival time will be 6:30 pm.

Independent Driving

If you plan on driving from your home location to the Retreat, Camunda will cover the full journey according to the guidelines found HERE. Please organize by yourself and reimburse following THESE guidelines. Feel free to self-organize carpooling.

Parking at the resort is completely free for all Camundos during our Retreat. You will receive a parking pass when checking in.

Update:

The tickets for the Camunda organized flights will then be sent out to everyone by May 30th.

The tickets will be sent to your Camunda email address. They will be sent to you from our travel agent, Tim Fitzgerald, or from Tim’s team at Travel Counsellors. 

U.S. travelers from Dallas/Denver have already been sent their ticket confirmations.

 

 

Camunda will organize your travel for the flights listed below. Please note: you are no longer able to join a Camunda organized flight.

Any flights outside of that will have to be organized by yourself and reimbursed following THESE guidelines.

Outbound:

Berlin

United Airlines IncUA963ECONOMYBerlin Brandenburg Terminal 1Newark Terminal BMon 13-Jun-22 09:50Mon 13-Jun-22 12:358 h 45 m

Frankfurt

United Airlines IncUA961ECONOMYFrankfurt Terminal 1Newark Terminal BMon 13-Jun-22 11:20Mon 13-Jun-22 13:30Boeing 787-108 h 10 m

Munich

United Airlines IncUA31ECONOMYMunich Terminal 2Newark Terminal BMon 13-Jun-22 09:30Mon 13-Jun-22 12:25Boeing 767-300/300ER8 h 55 m

Amsterdam

United Airlines IncUA71ECONOMYAmsterdamNewark Terminal BMon 13-Jun-22 09:15Mon 13-Jun-22 11:00Boeing 787-107 h 45 m

London

United Airlines IncUA15ECONOMYHeathrow, Terminal 2Newark Terminal BMon 13-Jun-22 10:00Mon 13-Jun-22 12:55Boeing 767-300/300ER

7 h 55 m

Dallas

United Airlines IncUA721ECONOMYDallas Ft Worth Terminal ENewark Terminal CMon 13-Jun-22 09:09Mon 13-Jun-22 13:27Airbus Industrie A3193 h 18 m

Denver

United Airlines IncUA627ECONOMYDenverNewark Terminal CMon 13-Jun-22 07:50Mon 13-Jun-22 13:33Boeing 737MAX 9 Passenger3 h 43 m

Return:

Berlin

United Airlines IncUA962ECONOMYNewark Liberty Terminal CBerlin Brandenburg Terminal 1Fri 17-Jun-22 17:50Sat 18-Jun-22 07:508 h 00 m

Frankfurt

LufthansaLH403ECONOMYNewark Terminal BFrankfurt Terminal 1Fri 17-Jun-22 18:05Sat 18-Jun-22 07:30Boeing 747-87 h 25 m

Munich

United Airlines IncUA30ECONOMYNewark Terminal CMunich Terminal 2Fri 17-Jun-22 17:30Sat 18-Jun-22 07:35Boeing 767-300/300ER8 h 05 m

Amsterdam

United Airlines IncUA70ECONOMYNewark Terminal CAmsterdamFri 17-Jun-22 18:10Sat 18-Jun-22 07:15Boeing 787-107 h 05 m

London

United Airlines IncUA110ECONOMYNewark Terminal CHeathrow, Terminal 2Fri 17-Jun-22 18:00Sat 18-Jun-22 06:20Boeing 767-300/300ER7 h 20 m

Dallas

United Airlines IncUA360ECONOMYNewark Terminal CDallas Ft Worth Terminal EFri 17-Jun-22 18:20Fri 17-Jun-22 21:02Airbus Industrie A3193 h 42 m

Denver

United Airlines IncUA1997ECONOMYNewark Terminal CDenverFri 17-Jun-22 18:50Fri 17-Jun-22 21:25Boeing 757-2004 h 35 m

If for any reason, these flights do not work with your schedule or would make for a difficult journey, you should travel from the next closest airport to Newark. Please arrange these flights yourself and reimburse following THESE guidelines. 

If you are traveling from a different airport to Newark, please check your landing times against the ‘Airport Transfers’ section, as you may still be able to take advantage of a transfer. If not, please organize your own transfer and reimburse following THESE guidelines.

As Camelback Resort is not easily accessible by public transport, Camunda will be putting on a selection of transfers from Newark, to the resort. Please see our transfer times below:

13 June:

Outbound Transfer 1: Newark Airport – Camelback Resort – 1:15pm

Outbound Transfer 2: Newark Airport – Camelback Resort – 3:10pm

Outbound Transfer 3: Newark Airport – Camelback Resort – 3:40pm

17 June:

Return Transfer 1: Camelback Resort – Newark Airport – 12:40pm (to arrive for 3.30pm)

Return Transfer 2: Camelback Resort – Newark Airport – 1:15pm (to arrive for 4.05pm)

Things to note

  • As previously mentioned, if you are coming in on a flight arranged by Camunda, we will automatically book you onto these transfers.
  • If you are looking to book your own transfer, we recommend Get Transfer. Please reimburse following THESE guidelines.
  • If you are taking an international flight into the US, it can quite easily take up to 2 hours to get through security and immigration. Please take this into consideration when looking at your expected landing time vs transfer time.

  • If any individuals end up experiencing delays when coming through immigration, Camunda will have transfer vehicles on standby to take you to the resort. Fear not, you will not be stranded at the airport!

If you are traveling before or after the Retreat, Camunda will cover the flight from your home location to a location in the US and back to your home location. Be aware that the flights would have to be a comparable price to the cost of the flights you would be on if you were to travel with Camunda:

International Flights: Please aim for a budget of around 800 EUR return or 400 EUR one-way.

Domestic Flights: Please aim for a budget of around 300 EUR return or 150 EUR one-way.

If flight prices fall slightly over, you do not need to check this with us. If you’re only able to find flights that are well over the budget given, do feel free to reach out to Tabi to approve first.

Make sure to check the Camunda Travel Guidelines before booking.

TOP TIP: For those that are looking joining a Camunda organised flight for one leg of their journey and organising a single flight for the other, you may find that the single flight is not within the 400 EUR budget Camunda has set. 

We recommend looking into the cost of organising a round trip, as costs may fit within the 800 EUR budget. Please do also remember that fully refundable flights must be purchased as long as it makes financial sense.



Please see below a couple of examples of personal travel and what parts would be covered by Camunda:

Example 1 – Adding a week vacation after the Retreat

I will get a transfer from my home location to Berlin airport: 

Camunda would cover the cost of your transfer from your home location to Berlin airport. Reimburse following THESE guidelines.

I am getting on the Camunda organized flight from Berlin and then getting the Camunda organized transfer to the Retreat:

Camunda would organize and pay for the flight and transfer from Berlin to the Retreat.

After the Retreat, I will get on the Camunda organized transfer to Newark airport and fly to Miami for a week of FTO:

Despite not traveling home, you would be able to get on the Camunda organized transfer back to Newark airport. 

❌ If the Camunda organized transfers would not get you to the airport in time for your flight, Camunda would NOT help support the planning, nor the costs of this. 

Camunda would cover the cost of food at the airport. Any travel past that point (inc. on the plane), is considered personal and any additional food expenses are your own. 

❌ Camunda would NOT pay for your flight to Miami, your accommodation, or cover the cost of anything else during your FTO.

I will then get a flight back to Berlin from Miami international airport:

❌ Camunda would NOT pay for your transfer to Miami airport at the end of your FTO.

❌ Camunda would NOT cover the cost of food and drink during your day of travel back to Berlin.

Camunda would cover the cost of your flight back from Miami. The flight would have to be a comparable price to the cost of the flights you would be on if you were to travel with Camunda. You would also have to organize and reimburse this flight yourself. Camunda does not have the capacity to organize this for you.

I will get a transfer back to my home location:

Camunda would cover the cost of your transfer from Berlin airport to your home location. Reimburse following THESE guidelines.

Example 2 – Adding a week vacation prior to the Retreat

I will get a transfer from my home location to London (Heathrow) airport: 

Camunda would cover the cost of your transfer from your home location to London (Heathrow) airport. Reimburse following THESE guidelines.

I will fly out from London (Heathrow) to the US ahead of the Company Retreat and spend a week on FTO in Los Angeles:

Camunda would cover the cost of your flight to Los Angeles. The flight would have to be a comparable price to the cost of the flights you would be on if you were to travel with Camunda to the Retreat. You would also have to organize and reimburse this flight yourself. Camunda does not have the capacity to organize this for you.

Camunda would cover the cost of food at the airport. Any travel past that point (inc. on the plane), is considered personal and any additional food expenses are your own. 

❌ Camunda would NOT pay for your transfer from the airport in Los Angeles, your accommodation or cover the cost of anything else during your FTO.

I will make my way to the Retreat after my FTO:

❌ Camunda would NOT help support the planning, nor the costs of this. If you are able to make your way to an airport where Camunda has pre-arranged transfers, you may join one of these.

After the Retreat, I am getting the Camunda organized transfer and flight back to London (Heathrow):

Camunda would organize and pay for the transfer and flight from the Retreat, to London (Heathrow).

I will organize a transfer from London (Heathrow) to my home location:

Camunda would cover the cost of your transfer from London (Heathrow) airport to your home location. Reimburse following THESE guidelines.

Example 3 – Attending on-site client visits

I will get a transfer from my home location to Dallas airport:

Camunda would cover the cost of your transfer from your home location to Dallas airport. Reimburse following THESE guidelines.

I will fly out from Dallas to JFK airport and attend a client meeting in New York, ahead of the Company Retreat:

You may organize and reimburse this client trip as standard

❌ Any FTO days that you may take between the client meeting and traveling to the Company Retreat must be covered by yourself. All expenses within those days inc. food, travel, and accommodation are NOT covered by Camunda. 

I will make my way to the Retreat after my client meeting:

Camunda would help support the planning, and cover the costs of this. If you are able to make your way to an airport where Camunda has pre-arranged transfers, you may join one of these.

After the Retreat, I am getting the Camunda organized transfer and flight back to Dallas:

Camunda would organize and pay for the transfer and flight from the Retreat, to Dallas.

I will organize a transfer from Dallas airport to my home location:

Camunda would cover the cost of your transfer from Dallas airport to your home location. Reimburse following THESE guidelines.

Example 4 – Remote working and the Retreat

I will get a transfer from my home location to Amsterdam airport:

Camunda would cover the cost of your transfer from your home location to Amsterdam airport. Reimburse following THESE guidelines.

I am getting on the Camunda organized flight from Amsterdam and then getting the Camunda organized transfer to the Retreat:

Camunda would organize and pay for the flight and transfer from Berlin to the Retreat.

After the Retreat, I will get on the Camunda organized transfer to Newark airport and from there make my own way into New York City where I will work remotely for a week:

Despite not traveling home, you would be able to get on the Camunda organized transfer back to Newark airport. 

❌ Camunda would NOT pay for your transfer into New York City, your accommodation, food, or cover the cost of anything else during your time spent working remotely.

I will then get a flight back to Amsterdam from a New York airport:

❌ Camunda would NOT pay for your transfer to the airport at the end of your remote working time.

❌ Camunda would NOT cover the cost of food and drink during your day of travel back to Amsterdam.

Camunda would cover the cost of your flight back from New York. The flight would have to be a comparable price to the cost of the flights you would be on if you were to travel with Camunda. You would also have to organize and reimburse this flight yourself. Camunda does not have the capacity to organize this for you.

I will get a transfer back to my home location:

Camunda would cover the cost of your transfer from Amsterdam airport to your home location. Reimburse following THESE guidelines.

For those that are interested in hosting their own team building as an add-on to the Retreat, please know that you are more than welcome to do so, however it should be fully organised by yourselves. The budget would also come from your own area, in accordance with THESE team building guidelines.

If you plan on hosting your team building before or after the Retreat and the travel does not fit with the Camunda organised flights and transfers, you will have to organise this yourself. Please make sure that this is reflected clearly in the registration form. 

You will not be able to host team building at Camelback, before or after the retreat. You must find a separate venue.

If you would like to host a team building session for your team during the retreat, there is ample space and time to do so on the agenda, which you can see HERE (further agenda details to be shared soon).